Help Index
Reference for Windows

version 3.64

Scientific literature manager

Unregistered evaluation version

   Jaco Voorham, February 1996

Help Index

Program introduction

Characteristics

Data structure

Memory usage

Main Window

File utilities

Open file

Create file

Record utilities

Add recordr

Change record (Edit)

Manage records

Search in records

Import records

Erase double records

Edit all records in file (Find and Replace)

Keyword utilities

Keyword list overview

Open keyword list

Make keyword list from datafile

Check keywords in file

Manage keyword list

Automatic keyword check

Keyword index list generator

Miscellaneous

Options

Printer setup

File editor

About

Quit


Characteristics

History

Reference 3.64 is a scientific literature database program.

The first version was written in 1988 for personal literature file keeping, in an era when PCs where not common goods yet. The program has evolved through 16 Kbytes computer basic, gwbasic, Turbo Pascal for DOS and finally a Windows version, written in Turbo Pascal for Windows 1.5.

Thanks to the comments of various users, the program has features incorporated that would probably never have been build in without this feedback.

Use

Reference 3.64 enables you to maintain a collection of publications, and to handle it in many, easy-does-it ways. Also, literature databases, extracted through searches in existing commercial database systems can be build. Features incorporated:

Easy browsing through database.

Fast searching in any one, or a combination of fields, in the active datafile or in a number of datafiles in a directory, using AND/OR/NOT logical operators

Exporting information to ASCII or tab-delimited format, in many reference-citing layouts.

Copying of information to the clipboard, for fast pasting into word processor documents.

Import filters for MEDLINE- and Current Contents DSI-format.

Maintain lists of keywords, which interact with your database, for optimal use.

Index


Data structure

Reference 3.64 uses a fixed data structure for each publication entry. Each publication is called a record, occupying 2448 bytes of disk space, which contains a standard number of fields. The fields used are:

Author

Year

Title

Journal

Keywords

Abstract

Number

Type

Status

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Memory usage

Disk access

Uses limited amount of memory, by per record only loading the author field into memory; program even runs on a 286 machine with large datafiles.

The program has a limit of 16,000 records it can handle in a single datafile. It is recommended, though, to use only files up to 4000 records each. Remember, by startup the program loads the last used file partly into memory.

Each record uses 2448 bytes of disk space.

Index


Author

A field with a capacity of 150 characters. The names of the authors of the publications should be put here.

For better performance, consider standardization of the names layout.

Examples:

* CD White, KN Smith, PU Downson

* White, C.D., K.N.Smith and P.U. Downson

Data structure

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Year

A field with a capacity of 8 characters. Here, the year of publication should be put. In case of unpublished documents, documents in preparation or in press, these indications can be put here as well.

Data structure

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Title

A field with a capacity of 300 characters, for the title of the publication.

Data structure

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Journal

A field with a capacity of 150 characters, for the information on the journal, volume and pages of the publication.

For better performance consider standardization of journal names, using international approved abbreviations.

Example:

Journal of Tropical Medicine and Hygiene: J. Trop. Med. Hyg. 76 (2): 234-42

Data structure

Index


Keywords

A total of 10 fields with a capacity of 30 characters each are available for characterization of the publications, using keywords. The words put as keywords will be converted to lowercase.

For better performance use keywords consequently. The keyword list feature can help you with this.

When you use the keyword list facility you can choose a keyword from the existing list. When the automatic keyword checker has been activated, the keywords used in a record will be checked against the ones in the active list.

Keywords

Data structure

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Abstract

A field with a capacity of 1500 characters for the abstract (summary) of the publication.

Data structure

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Number

A field with a capacity of 8 characters. Here, the number you use for coding the publications in your filing system can be put. It accepts alphanumerical input.

For publications that are not in your possession, you could use this field to indicate request status. I myself use the following codes:

r	Want to request it, but didnt do it yet.

ry	Did request it already.

rn	Did request it, but it could not be found.

n	Do not want to request it

To prevent using double numbers, Reference checks for already used numbers during adding or changing data records. Also, missing number from your sequence can be shown.

TIP:	Use an abbreviation to add to this field when somebody borrows a paper, and set the status to <out>. This way you can easily manage your collection.

Data structure

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Type

The type indicator is a radio-button function: it can only accept one selection. The selections are to specify the type of publication it is:

Article: Reprint or copy of publication from a periodic

Book: Self explicatory

Report: Any unpublished document which holds some information

Communication: Correspondence between people, or groups of people

Other: None of the above mentioned, but useful classification (tell me when you use this frequently !)

Data structure

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Status

A two-way radiobutton, indicating whether the publication is in your possession (in) or not (out).

Maybe another good use of this option is to register lent copies to other people.

Data structure

Index


Keyword list overview

The keyword list facility is made to optimize the classification of your publications by playing watchdog over keyword syntax, and synonyms. The use of this is optional; if you dont want to use it simply turn it off, by selected No in the Main window radiobutton selection Keyword check field.

In many parts of the program you can use the information stored in the keyword list. The entire list is dumped into memory on startup or opening of a keyword file. Anywhere you could use keyword information (Input of new data, changing of an existing record, searching in datafile) the keyword list can be called up to use the stored data.

The keyword lists are saved in files with the extension KWL. They are simple ASCII files, and can be edited outside Reference.

Specific actions on or with the keyword list are:

Open keyword list

Make keyword list from datafile

Check keywords in file

Manage keyword list

Automatic keyword check

Index generator

Index


Open datafile

To activate a datafile to work with you first have to open it. A JVP-format file anywhere on your system can be accessed. It is recommended to use a harddisk for data storage, since floppy disk usage will cause considerable delays during disk-access activities (e.g. saving, loading, searching).

As soon as you have selected a valid datafile, its name and subsequent path will be displayed in the Main Window header text. Also, the the total number of records it holds is displayed.

By program startup, the datafile that was active during your last session with Reference will be opened automatically, unless you keep the Shift-key pressed during program initialization.

The file-part of the Main Window shows a button Open datafile and a Combobox. To select any JVP-datafile by browsing, press the Open datafile button.

In the Combobox below the button the names of the datafiles previously used during this session with Reference are stored. Simply by selecting one of the files in this list will load it as the active datafile.

When using the Open datafile button to browse through your storage media, whenever a non-existing JVP-filename is given, then program queries for the creation of a new datafile with this name.

Index


Create datafile

To create a new datafile, use the button Open datafile to browse through your storage media. Give a name of a non-existing JVP-file and the program will ask you to create a new JVP-datafile.

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Jaco Voorham is a Dutch biologist, presently working for the Minsitry of Health in Brazil.

This little popup box is just some ego-tripping, so please do not pay attention to it.


Add record

When adding a new record a window appears with all fields present for input of data.

You can freely browse through all data fields to edit the fields. Use the TAB-key to change input-fields easily. To access the abstract field, press the Abstract button.

To file a new publication in your system, it is useful to know which is the highest number you have used up to then. At the top of the screen a field is situated that tells you  the Highest number used up to then.

To choose a keyword from the keyword list, press the Keyword button to the right of the keyword fields. When the popup appears, select a keyword in the listbox, and do one of two things: Press Insert and Close to insert one keyword in the keyword fields, or choose Insert, to insert several keywords in the fields.

When the Cancel button is pressed and you have put some information in the record, the program asks you whether you want to discard these edits or not. If answered Yes, your editing effort are lost, if answered No you will return to editing status.

The OK button makes you save the edited record. After pressing this key, the program will check:

If you have the Automatic keyword check enabled Reference will match the used keywords in the record with those present in your active keyword list. If mismatched are encountered the program prompts you for action.

If you have left the AUTHOR-field empty, the program warns you, since this could have happened by accident. It will offer you the choice between

Leaving this field blank

Putting Anonymous in the field

Putting Unknown in the field

Returning to the input-window

The used Number, if numerical, will be checked against the existing numbers in your datafile. The program does not accept a number that is in use already ! Also, the program maintains a list of numbers in use, and is able to give you a list of unused numbers. Very hand for those GOOD people that always lend their reprints to others, the BAD people, who dont return them, leaving gaps in your collection. TIP: Checking  your collection for disappeared papers once in a while is a good therapy for not-always-active secretaries. This will spare you the stress when badly needing an article that for ages has disappeared.

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Change record (Edit)

From within a search match list, or the list from Manage records you can edit selected records. The record will be loaded into the windows as known from Adding a record.

When the Cancel button is pressed and you have changed the information in the record, the program asks you whether you want to discard these edits or not. If answered Yes, your editing effort are lost, if answered No you will return to editing status.

The OK button makes you save the edited record. After pressing this key, the program will check:

If you have the Automatic keyword check enabled Reference will match the used keywords in the record with those present in your active keyword list. If mismatched are encountered the program prompts you for action.

If you have left the AUTHOR-field empty, the program warns you, since this could have happened by accident. It will offer you the choice between

Leaving this field blank

Putting Anonymous in the field

Putting Unknown in the field

Returning to the input-window

The used Number, if numerical, will be checked against the existing numbers in your datafile. The program does not accept a number that is in use already !

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Manage records

When selected, Reference loads all author fields of your active datafile in a listbox of the Manage records popup. When one listbox selection is highlighted, to the fields at the right of the listbox the full information on author, year, title and journal is shown.

This listbox enables you to multiple select records, and act on them. The possible actions to let loose on the selected records are listed to the right of the window. If you want to select all records, simply press the Select all button, situated under the listbox. To unselect all records, youll find that the same button has changed its name into Unselect all.

The actions on the records are:

Edit

Delete

Convert

Copy data to clipboard

Export

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Search in records

The searching window of Reference is the center of information retrieval.

It is possible to search in any combination of record fields with a combination of 5 search strings using the logical operatores AND, OR and NOT. The active datafile can be searched in as well as a group of datafiles on disk.

The window can be divided into three parts:

Search string input and management

Search options

Activation of search activity

At the lower part of the window a small status line is places, showing the present activity of the program at the left, and the number of found matches at the right. Under this status-line a percentage line is displayed, showing the progress of the searching operation.

Search string input and management

On the left side of the search window 5 edit controls are situated, where the search strings can be typed. Each search string has to be accompanied by:

Field specification, given in a drop-down list to the right of the edit-control, to indicate in which record field has to be searched for the given search key.

Operator-specification when the next edit-control gets a search string as well, indicating the logical operator to be used between the search strings. For this use three radiobuttons are placed under the edit-controls.

Next to each of the five edit-controls is an arrow-button placed. Pressing this button, or the right mousebutton, will activate a History window of used search keys. Selecting from this list will place the selected string automatically in the next free edit-control.

For a search the Type of reference can be indicated as well, using the checkboxes at the right of the search-key specifications. When no Type is specified, Reference will search in all types. As soon as one or more types are checked the program will only search in the records with one of the checked type specifications.

For a search the Status of the reference can be indicated as well, using the Status checkboxes. When no status specification is given Reference will search all records. If any of the checkboxes are checked, Reference will only search in the records with this characteristic.

The Keyword list button activates the keyword list popup, from which you can select one or various keywords as search strings. The selected keywords will be transferred into the edit-controls automatically, and the field-specifiers will be set automatically.

Search options

There are two search options that can be selected to choose your preferred activity.

Ignore case: When this option is checked, Reference will ignore case during search. For instance, search string anopheles will be matched with Anopheles as well as anopheles, or even AnOpHeLeS

Whole word: When checked, the program will search for the search strings as entire words only, and will ignore matches with part of words. For instance, dread will not be matched with dreadful.

Ignore accents. When checked, the program will compare the searchstring and the record-data ignoring accents. This means that í will be seen as i, ã as a and ç as c. Uppercase accented characters wll be replaced by uppercase unaccented characters.

The effects on the searching-speed are approximately as follows (calculated for 12 hits in a 1500 records big database; speed will depend on matches found):

C	A	W	% speed

-	-	-	100 %

+	-	-	95 %

+	+	-	78 %

+	+	+	77 %

-	-	+	99 %

-	+	+	80 %

+	-	+	94 %

-	+	-	81 %

The biggest impact on searching-speed comes from the option Ignore accents. The whole word option will have a bigger impact on speed when more hits are made.

Other options for how the program will do the searches are shown as checkboxes at the bottom of the screen

Active file This checkbox is very important. When you select this checkbox the search action will be done only in the active datafile. The screen-output will show the matched records still with the link to the original datafile. When you edit or delete records in this list the original file will be updated.

Exit When this option is checked, the program will leave the search-window as soon as the search is completed.

Load after search With this option selected the program will load the search result as the presently active datafile.

Search matches output

The window holds a group of check boxes named Output device. Here you can choose to where the found matches will be shown:

Screen: A window equal to that of Manage records appears with the found matches presented in the listbox. For the functionality of this window I refer to the Manage record section.

Printer: The matched records will be printed in the layout as selected in the Options window to the default printer. To change the printer settings see Printer setup.

ASCII: The matched records will be stored in an ASCII file in the layout as selected in the Options window to the file as specified in the edit control next to the checkbox. If the file already exists, the information will be merged to it.

Clipboard: The matched records will be stored in an ASCII file in the layout as selected in the Options window to the Clipboard.

Reference file: The matched records will be saved separately into a JVP-datafile. If the chosen file already exists the records will be merged into this file.

More than one option at a time can be selected.

Activation of search activity

To activate the search, there are two possibilities:

Current file: To search for the specified search strings in the currently active datafile you have to check the Search in active file checkbox.

Different file(s): To search for the specified search strings in one or multiple files other than the active datafile you have to uncheck the Search in active file checkbox.

After selecting where you want to search, press the Search button, which is the windows default pushbutton.

During the search activity, a small progress-bar will be shown at the bottom of the screen, showing you what percentage of records already have been checked for your search-string combination.

The sequence of the searching activity is as follows:

The program searches in the specified file(s) for the specified combination of search keys.

If not searching in your active datafile, the matched records found during the search operation are stored in a JVP-format datafile in your Reference system path, using the name SEARCH##.JVP. The ## means this is a number that will be automatically adapted to the search-datafiles present already, starting at SEARCH1.JVP until SEARCH99.JVP. These search datafiles will be removed automatically during the closure of Reference.

The JVP-datafile of this search will become the currently active datafile of Reference.when the option Load search result has been checked.

Depending on which of the output options have been checked, Reference will show the list of found records, print it, copy it to the clipboard or store it as a separate JVP-datafile.

If the checkbox Exit has been checked, Reference will close the Search window and return to the Main Window with the search results temprary JVP-datafile loaded as the current datafile of Reference.

TIP.	For optimal speed during your searches, search in datafiles that are not loaded (166% improvement in comparison to searching a datafile that is loaded).

TIP.	The most powerful search option is the <Allfields>, which is, for this reason, the default field indicator.

TIP.	When looking through several HUGE datafiles for completely separate search-keys, try to add as many as possible together in the search-key fields, bound with the <OR> logical operator. Save the search-result in a JVP-file, and re-search this, much smaller file for the used search-keys. Use the search-history popup to re-use the same searchkeys. This way the time-consuming activity of going through huge databases has been combined.

TIP	For optimal speed, delimit your search as specific as possible. Using a search-field in stead of the option <Allfields> will improve speed by 3-5%.

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Import records

To import records Reference can use three sources. To specify which source you will use, select it in the drop down list in the popup window that makes you select the source file.

Another JVP datafile: Selecting another Reference JVP datafile, you can either import all available records in this file by checking the Import all records checkbox, or only the records you select by not checking the checkbox. When asked to indicate which records you want to merge into your active datafile, a window appears with a listbox for multiple selection and text fields to show the contents of each highlighted record. If you are done selecting, press the Import button.

MEDLINE search output: Selecting a MEDLINE file, Reference uses a build in filter to read out the data in the text file, and convert it to the JVP format. If the selected file is not compatible for some reason, just one empty record will be imported.

Current Contents DSI output: Selecting a DSI file, Reference uses a build in filter to read out the data in the text file, and convert it to the JVP format. If the selected file is not compatible for some reason, just one empty record will be imported.

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Erase double records

When importing records from library database systems (MEDLINE or DSI) , it is possible that many identical records will appear in your datafile. For this reason, Reference has an option to look for double records, and erase them.

When in two records the Author and Journal fields are equal, the pair is marked as apparent equal.

A checkbox in the dialog enables you to force the program to request manual confirmation when a pair of (apparent) double records is found.

When activated, the confirmation popup shows you the first 20 characters of the most important fields in the two records. You can choose between deleting the first record, deleting the second record and not deleting records.

When not activated, the program will erase the second record of a found pair of apparent equals.

BE CAREFUL WITH THIS UTILITY !

Be sure that you dont have easily confused records in your datafile, than can be wrongly cleaned for doubles. In doubt, using the manual confirmation option is strongly recommended, or at least a maximum number of fields to be compared.

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Edit all records in file

Edit all records in file (Find and Replace)

Sometimes it can be handy to be able to change words that occur throughout your datafile in one simple action. Reference has an utility for this. As in a word processor, you can give the string the program has to look for (Find), and the string with what the found string should be replaced.

Under these edit controls there are 7 checkboxes. Check the fields in which the program should do the Find and Replace activity.

BE CAREFUL WITH THIS UTILITY !

Changes made are forever ! The program does not check for whole words, and thus changes parts of words as well !

Try it out, but dont forget to make a backup of your datafile first.

Index


Open keyword list

To select a keyword list for use with your datafile, select any of the *.KWL files in your system. On changing keyword lists you have the option to save the list you were using at the moment by checking the checkbox Save file on change.

Keyword list overview

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Make keyword list from datafile

Reference is equipped to generate a keyword list from an existing datafile. This way you can check how consequent you are using your keywords.

Keyword list overview

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Check keywords in datafile

With this option Reference checks all keywords used in your active datafile against the keywords stored in the active keyword list.

In the case the program encounters a keyword that does not occurs in its list, it will show a popup window with the keyword list.

Here, the unknown keyword is shown, and the keyword listbox is set on the keyword closest (alphabetically) to the unknown one. An edit control is present with the text Replace with. Here, you can type the alternative if wanted. A selection from the keyword list will be put here automatically.

On the right of the listbox are several buttons.

Discard	will ignore the unknown keyword, and the program will continue its check.

Replace keyword	will make the program replace the unknown keyword with the keyword put in the edit control, either manually or through selection from the keyword list.

Add to list	will add the unknown keyword to the keyword list.

Keyword list overview

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Manage keyword list

To change the keywords stored in your active keyword list, use this option. You can add keywords, change and delete existing ones.

Keyword list overview

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Automatic keyword checker

To facilitate the use of keywords, Reference has a build in keyword checker.

This utility is active in de edit record window, which is used to add and change records. On closure of this window, the program will check the keywords used in that record against the ones present in the active keyword list.

In the case the program encounters a keyword that does not occurs in its list, it will show a popup window with the keyword list.

Here, the unknown keyword is shown, and the keyword listbox is set on the keyword closest (alphabetically) to the unknown one. An edit control is present with the text Replace with. Here, you can type the alternative if wanted. A selection from the keyword list will be put here automatically.

On the right of the listbox are several buttons.

Discard	will ignore the unknown keyword, and the program will continue its check.

Replace keyword	will make the program replace the unknown keyword with the keyword put in the edit control, either manually or through selection from the keyword list.

Add to list	will add the unknown keyword to the keyword list.

Keyword list overview

Index


About

Reference for Windows

version 3.64

 Jaco Voorham

February 1996

This UNREGISTERED version of the program is for evaluation purpose only.

For regular use (above 25 records) and complete funcionaliy of the program you should register.

Registered users will receive the latest version of the program and future information on updates of the program.

To register send (at least) US$ 50,- to:

JV

account number 10000065113928

of the First Union National Bank, Washington D.C., USA

or

Citibank, São Paulo, Brazil

Agency 0030

account number 30006724

Send your specifics to:

JV

Caixa Postal 1255

69.900-460 Rio Branco - AC

Brazil

with the comment: Registration Reference 3.64

As soon as your information and your financial contribution have arrived you will receive a registered copy of the latest version of Reference.

You will find some parts of the program disabled in the UNREGISTERED distribution version of the program. No way to fix this, but sending in your specifics and financial contribution:

REGISTER NOW !!!

Your  information (specifics) should at least include:

Full name

Profession

Institution where you work

Address

You use Reference for professional / personal use

What kind of literature you manage with the program

Your opinion on Reference

Any comments, suggestions for alterations and/or additions to the program are welcome: Please use the abovementioned fax number or e-mail address for correspondence

BIG WARNING for registered users

Please do not try to copy the Reference program from one computer to another. The registered version is copy-protected in such a way that during program startup it will feel whether it is running on the computer where it was installed from the installation disk or not. If it notices that it has been moved, a WORM will be activated, causing some damage, maybe, perhaps, someday to your harddisk. Well, I wont give all info here, but your computer will try to reboot. If that happens,you deserved it. Dont give the program to your friends, give them the information how  to REGISTER as well!

Index


Options

In the options window two setting of the program can be changed.

Whether or not automatic keyword check option will be active

How your text (ASCII) output will look like

On program startup the settings used the last time Reference was active are loaded, and on program shutdown these settings are saved.

Automatic keyword checker

Using the radiobuttons you can choose whether the automatic keyword check option is activated or not.

Output style of conversions

The output style of your references can be entirely custom-fit. Since so many places and/or scientific journals have different reference citing styles, Reference uses template-driven text output.

In the edit-control at the top of the screen you can put in the sequence of codes as specified in the legenda. The codes only refer to the fields used by Reference. These capital characters are consequently for restricted use only. Any other character will be shown as typed.

You are totally free to make the template as you want. To see what will happen with your output a text-window at the bottom of the screen will give you a preview with an example record.

With this template you can used tabulations (Ctrl-Tab), multiple lines (Enter) or line by line output with field nominations. For your use an additonal 200 characters can be used besides the fields. Use tabulations when you want to import the data into a database or spreadsheet program, using tab-limited import filtring.

Time-slicing

The program has a fascility to optimize time-slicing. When you activate this options other programs, running simultaneously with Reference get more attention from Windows. The real gain is little, though.

Font-selection

The fonts used by Reference can be customized in this section. Chnage fontsize, weight, character-set and font-familiy to make Reference more to your taste. The edit-control below the drop-down boxes shows a preview of how your selected font will look like on your machine.

Some fonts look nice and big, but will not be shown properly in the dialogs cause of the limited height. Try and see what happens,

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Printer setup

Reference has a popup window to select the default printer, to change the printer settings, or any Windows settings through the Control Panel.

Index


File editor

A simple text editor is build in the program. It is very basic, allows printing with a system font.

Index


MEDLINE is a bibliographic database on CD-ROM, consisting out of all publications in the medical field from 1965 onwards. The data output of searches can be stored in an ASCII-file, for which Reference has an import filter.


Current Contents DSI files are outputs of searches in the Current Contents bibliographical databases of recently published material. Reference has an import filter for these outputs.


Reference for Windows, version 3.64

Registered version

 Jaco Voorham

February 1996


Main Window

The control center  of Reference is its Main window.

Here, pushbuttons are grouped to carry out all tasks that the program can execute with your datafile, in the upper part of the window. The lower part of the widows displays the status of the program.

Index


Status of the program

In the Main Window some displays are shown, giving you basic information on the program:

Data file in use (in titlebar).

Number of records in datafile

Keyword list in use

Number of keywords in list

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Quit

When the Quit button has been pressed, or in any other way the program has been told to halt its execution (Alt-F4; Windows ending), Reference requests a confirmation.

When the confirmation popup window appears, there are two controls present:

Yes: A button to acknowledge quitting the program

No: A button to cancel quitting the program

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Delete records

This option from the Select records window allows you to delete (erase) the selected records permanently from your datafile.

Because of its destructive power, Reference will double prompt you to continue this action.

After deletng records from a list, when leaving the dialog, the program has to re-write the database. Be sure to have enough available disk-space to do this.

Manage records

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Convert records

This option from the Select records window allows you to convert the data in your selected records into a text-file (extended ASCII). The layout of the converted data depends on your selection in the Options window.

After Reference writes the text data to a temporary file, you can name the file to any path on your system. The extension ASC is recommended for file recognition purposes, although you can give it any extension you want.

If you select an already existing text-file to store the converted data, Reference will merge the data to this file. This option makes it possible to carefully select one by one the records one wants, and put them together in the same file.

Manage records

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Convert records to Clipboard

Copy data to Clipboard

This option from the Select records window allows you to convert the data in your selected records into a text-format (extended ASCII). The layout of the converted data depends on your selection in the Options window. Subsequently, Reference puts the converted data on the Windows Clipboard. Any other Windows program can access this information by pasting it. The Clipboard region has a limit of 64 Kbytes.

Manage records

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Export records

This option from the Select records window allows you to export selected records into a new JVP file. You can place the file in any path of your system.

If you select an already existing JVP-file to store the converted data, Reference will merge the data to this file. This option makes it possible to carefully select one by one the records one wants, and put them together in the same file.

Manage records

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Keyword index

Keyword Index list generator

This option within the Keyword utilities section provides a help for these places that are not equipped with computers yet.

Using the used datafile and keyword list, the program checks all datarecords for the occurrence of all keywords in the list, generating an indexed file. This file can be read by a word processor, to make a hard copy of your literature index. This feature only works with a numbered datafile, i.e. a datafile of a literature collection with unique codings of the records (mostly used: numbers), since the keyword-index list will point to the information stored in the number-field.

Keyword list overview

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